1-718-887-7598 
0141 416 3414
Home > General Help > The Control Panel > Admin products page
Admin products page
This is where you will add your product information to the store. The database will have already been populated with some sample products and categories and we advise taking some time to look through those to see how things fit together. You will obviously need to delete these at some point and we recommend deleting first the products and then the sample categories, simply deleting the category will not cause the deletion of the products they hold.
Viewing products
The first screen you will see when clicking on the Edit Products link should look something like this. To view all the products on your store, click on "List Products". If you are using the Stock Management feature then you can view all out of stock products by choosing "Out of Stock", those products you have chosen not to display can be viewed by selecting "Hidden Products". You can also choose how to list the products in the admin by product id, name, price etc.
If you want to download a .csv file with a listing of products and stock levels then select "Stock Inventory" and hit the "Go" button. To view the full inventory and full product information then choose "Product Inventory" from the drop down. In Version 6.1.1 an image download to csv file was made available...more details
If you have a large number of products on your store then you can refine the product listing by using the product search feature. To search via price ranges you can use this kind of set up
-50
. . . for all products up to $50
10-50
. . . for products between $10 and $50
50-
. . . for products above $50
Editing products
Once you have your product listing you should see a screen similar to the one below.
Products shown in red will denote that they are out of stock (if using stock management). The number in brackets refers to the number of items left in your inventory. Use the quick entry drop down on the left hand side to quickly update the product values. If you want to add the increase all the products by the same value, place the number in the field next to the "Add" button. Changes won't be made until you hit the "update button at the bottom of the list.
If you see a product with a red asterisk next to it (*) then it means that the category the product has been assigned to has been deleted. If you are using any discounts or coupons at product level then these can be assigned here once the discount has been set up in the discount admin page.
To modify an existing product, click on the modify button, to clone an existing product hit <Ctrl> + Modify. The related column is used for the upselling features added in version 5.1. Further details can be found here for the ASP version and here for PHP.
Adding products
Below we have laid out some help with the various fields available when setting up a new product. Fields marked with an asterisk (*) are obligatory.
Reference
The product ID must be a unique identifier. To show the product ID on your product page you can add this to includes.asp or includes.php
Prod Name
The name of your product.
Section
Choose from the categories you have set up as to where you want to place the product. Use the Additional Sections option below to place your product in more than one category.
Price
The price of the product. If you want to use a text message instead of a price then set this field to zero and make this addition to includes.asp or includes.php
Wholesale Price
This is used in conjunction with the customer login feature and will be the price that logged in customers will see.
List Price
This will show a price with a strikethrough like this List
Price: $50.00 on the product and product detail pages.
In Stock
If you are using the stock management feature then you will see a drop down menu here. Choose in stock to specify the number of items you have in stock. Choose by options if you want set the stock management by product options and then edit the stock level through the product option admin page. If you are not using Stock Management then you will see a box labeled Sell Button, checking that will show a buy button next to the product, unchecking it will show an Out of Stock message. This message can be edited in vsadmin/inc/languagefile.asp / .php
Display Product
Checking the box here will display the product on your store. Leaving it unchecked will keep the product information in the database but it won't appear publicly.
Image
This is the path to the image that appears on the product page. The default location for the product images is the /prodimages/ folder but you can change that. Click on the ... button to browse your hard drive and upload the image you need. For the ASP version you will need to check with your host that the component "ASPupload" is installed on the server and that you have this setting in vsadmin/includes.asp - useaspuploadforimages=TRUE
Click on the "More" button to show up to 5 pictures on the products page
Large Image
This is the path to the image that will appear on the product detail page. Click on the "More" button to show up to 5 pictures on the product detail page.
Giant Image
This is the path to the image that will be linked from the product detail page. Click on the "More" button to show up to 5 pictures. The linked image can either appear on a new page or in a pop-up window. To configure these you will need an addition to vsadmin/includes.asp or vsadmin/includes.php
Manufacturer (Version 5.4)
Select from the manufacturers set up in the Manufacturers admin page. This can be included on the search page to narrow down search options and be shown on the products page. ASP version - PHP version.
Dimensions
This option will only appear if you have selected the dimensions box from the main admin settings. If you choose to use dimensions then this will need to be set for all products and is used for some online shipping rate calculations.
Product Weight
The weight of the product that enables the calculation of shipping. This should be expressed as a decimal.
Product Options
Select the number of product options
that are to be associated to a product...
more details
Drop shipper
Select the drop shipper that is associated to the product
... more
details
Description
This is the description that will appear on the product page. You can add HTML here to format the text to your requirements.
In version 5.1 we added an HTML editor to make formatting even simpler. To enable the editor you will need this addition to includes.asp or includes.php and the files available from our free downloads page.
Long Description
This is the description that will appear on the product detail page. You can add HTML here to format the text to your requirements and you can use the HTML editor as above.
Exemptions
Select any exemption that apply to the product. Use <Ctrl> + click for multiple selections.
Has static page
Only check this box if you have set up a static product
detail page. The product detail page link will take the form of.
. .
the_product_name.asp
. . . where the page name will be made of the product name, in lower
case with spaces replaced by underscores and non alphanumeric characters
removed. You will need to set up the static page previously following
our help page on search
engine friendly features.
Recommended (version 5.1 required)
Tick the box here if you would like this product to be shown as recommended when any other product is added to cart.
SKU (version 5.4 required)
Add the SKU if you have one, for example if you sell books this could be the ISBN number. For it to show on your products page you'll need this addition to vsadmin/includes.asp or includes.php
Product Order (version 5.1 required)
Enter a value here for ordering the products on the publicly viewable product pages. These can be in ascending or descending order depending on the setting in includes.asp or includes.php.
Additional sections
If you would like your product to appear in more than one category then select the number of additional sections here and choose from the available categories.
Add. Search Params (version 5.7.0 required)
This is where you can place keywords for the product search that don't appear in the product name, id or description. They can be separated by a space and won't appear on the page itself.